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Effective Presentation Design Methods

Being a presenter, you must have probably heard of multiple methods of creating an effective PowerPoint presentation. People often ask, “What’s the best presentation design method?”, “How many slides should comprise effective professional PowerPoint presentations?”, and “How much time should one spend on each slide of a PPT presentation?” These questions are tough to answer because there is no fixed “right” method to create a PowerPoint presentation.

Let’s first define presentation design. Presentation design can be defined as the design of a presentation presented via PowerPoint, keynote and other programs. Effective Presentation design methods include working on the layout, the imagery and the spacing of your professional PowerPoint presentations.

Follow the following five effective tips for better presentation design:

Don’t Use a Built-In Theme

Do not use a built-in PowerPoint theme if you do not want to be identical to that of countless other PPT designs. Select your template from a pool of available professional PowerPoint templates for amazing backgrounds and themes,

One point per slide

If you want to have an impact, give each slide of your PPT presentations only one point to convey. And also, use lesser words in the overall storyboard for a PPT presentation. Simplify and restrict the number of words on each slide. Use only key phrases and include information which is essential.

Effective data representation

Proper data representation is very important in public speaking. Specialist information, like data resulting from experimental procedures are usually best encapsulated using figures, charts and graphs. This allows your audience to quickly assess what you delivered, how much they grasped, and what explanations or additional information they need from you. Showcase your data visually but avoid too much of unnecessary information.

Have clear-cut agenda for a guided proceeding

You need to have clear-cut agenda for your PowerPoint presentation to remain organized. This will guide the proceedings of your public discourse.

Proofreading

Proofread everything to avoid embarrassments. Do not skip this part as a simple spelling mistake can also ruin your reputation.

Manoeuvre your way through your presentations

Learn to manoeuvre and navigate through your presentations in a non-linear fashion. MS PowerPoint allows you to jump ahead or back without having to wade through all the interim slides of your presentation. This is important and gives you control on your presentation.

Everyone wants to be more effective when they present their PPT or other kinds of presentations. No one wants to bore people during PowerPoint presentations. So hopefully these five tips will help you.

It’s pretty obvious that what you say in a presentation matters more than the way you say it. Right?

If you believe that, try reading the following short passages aloud. Speak them first in a flat monotone, then with expression, as if this is the most important thing you’ll say all year:

• “You may have heard that this company is washed up… finished. But I’m here to tell you: Acme Industries is going to win back our share of the industry. And as our sales force, you’re the only people who can make that happen!”

• “The United States is absolutely committed to preventing genocide–in this region or anywhere in the world.”

• “I love you.”

Notice any differences in the meaning or strength of your message as you spoke neutrally or with emotion?

Now try reading aloud the short sentence below. Emphasize the first word, using punch and raising your pitch. Now read the sentence aloud again, this time emphasizing the second word. Continue doing that until you’ve read the sentence aloud six times:

‘I didn’t give them those documents.”

You’ve just conveyed six different messages by vocally highlighting one word each time, haven’t you?

Both of these exercises–using emotional coloration and emphasizing words and phrases within a sentence–demonstrate a critically important point in public speaking: Your voice is one of your most powerful tools for persuading and influencing listeners.

In fact, no other presentation tool is capable of such infinite variety. And hardly anything in the way of content can match your voice for achieving subtle shades of meaning and intention.

Finding Your Honest Voice

So how can you achieve vocal expressiveness that will make your presentations more interesting, engaging, and influential?

Believe it or not, attaining a dynamic vocal presence is all about not doing something: trying to sound professional or working on becoming “an excellent public speaker.”

You’re already an effective speaker! Just listen to yourself in everyday situations when you’re actively engaged with what you’re talking about: the exciting movie you just saw, or the fascinating new person in your life.

In other words, when we’re not self-conscious about what we consider high-stakes speaking situations, we look and sound completely like ourselves. Our voices take on the coloration and natural qualities that reflect both who we are and our commitment to what we’re talking about. And such a person is always interesting to listen to. It’s only when we become self-conscious that we try to sound different: professional, expert, business-like, and so on.

And this strategy never works. Audience members aren’t interested in hearing a polished speaker so much as they want to listen to someone who’s genuinely interesting. And that means you: the person, in fact, who is ideally suited to give this presentation.

Have a Talk Instead of Giving a Speech

How do you combine that honest voice of yours with presentation effectiveness? It’s as simple as can be: you only need to remember to be conversational. Talk to your listeners instead of trying to give a speech, and you’ll come across as an honest and trustworthy presenter who’s worth hearing.

Spend some time, then, in learning how effectively you use your voice. Train your ear to listen to how you say things, not merely the information you’re imparting. Record yourself talking with friends (when you’re activated and not self-conscious, remember?), and listen to the results. Ask colleagues what they think of your vocal delivery. Once you have more knowledge from “outside your own head,” start working on improving your problem areas.

If you use evaluation instruments following your presentations, include questions dealing specifically with speech and voice issues. And if you really want to reach the next level, find yourself a first-class speech coach, preferably someone with a background in acting.

You’ll be discovering what your listeners already know about whether you’re an effective vocal communicator. It’s “must have” information for anyone who speaks in public.

This is going to be a different kind of negotiation lesson. It’s going to delve more into the mindset you have when negotiating.

Have you ever looked for something, did not see it in its usual place, and thus to you it was not there? Then, after a while, you went back to the same place you looked the first time and magically, the item appeared. What happened in that whole scenario? At the point you didn’t see the ‘thing’ you were looking for, your mind had expectations of seeing, or perceiving a different outcome. Thus, that which wasn’t reality, became reality to you (you saw the ‘thing’ the second, after not seeing it the first time.

What lessons can we learn from this mental observation into the mindset we possess, and the outcome we expect, during different times in our minds and in negotiation sessions?

When negotiating, be very mindful of the manner and way you’re viewing and perceiving your environment. This includes the people you’re negotiating with, and the expectations you have for the negotiation. Question throughout the negotiations …

1. What’s the demeanor of the person/people you’re negotiating with?

· How are they influencing your behavior?

· How are they altering your perception (good/bad influences)?

· What emotions do they invoke in you?

· Are they ‘playing’ tough, to mentally ‘throw you off balance’?

(It’s important to understand the level of influence someone has on you and the way they’re using that influence, because all of us are influenced to some degree, by other people. The degree of influence other people have over us can cause us to react and do different things, in the same environment, for different people (Follow me on this). It all depends on the level of influence someone has over us.)

2. What is your perception of the environment you’re in, physically and mentally, and how is it mentally and emotionally causing you to respond in that environment?

· Are you less likely to act the way you would in an environment in which you feel safe and non-threatened?

· Is your perception ‘off’?

· How are you going to compensate for your negotiation un- equilibrium?

If you observe your mental state of mind waffling, due to the influence that’s causing it to perceive information in the manner in which it is, align your thoughts with the outcome you seek; do this not just when negotiating, but in all phases of your life. You’ll find yourself constantly in a much better place … and everything will be right with the world.

The negotiation lessons are …

· Always be aware of where you are emotionally and mentally, when you negotiate.

· Always account for and calculate the level of influence someone else is exercising over you throughout the negotiation.

· If you don’t want to acquiesce to a request and you feel someone’s strong personality imposing itself on you, stiffen and resist the influence (physically stiffen in the other person’s presence; stand or sit taller and deliver your lack of acquiesces to the request.) Before entering into the negotiation, prepare yourself for the manner in which you’ll respond should the situation warrant it.